All posts by Jennifer Rai

Branded Media Kits

Branded Media KitsHave you considered creating a Branded Media Kit? This is one aspect of any business that can have a huge impact on attracting attention to your brand. Your key audience will receive a prepackaged set of promotional materials.

The promotional materials can be distributed to announce product launches, mergers & acquisitions, news conferences and sponsored messages. Today’s Admin professionals will deliver high quality products in every aspect of design, collection and distribution.

Interested in Branded Media support?

Call or email your assistant today! Remember that we work as a team, so don’t worry if creating a branded media kit is not your assistant’s area of expertise. They can reach out to one of their teammates to assist you, ensuring the highest quality of support.

Not a Client Yet?

Call us at (888) 884-3586 or schedule a free consultation!

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The New Look and Feel of the Facebook Timeline

Facebook is undergoing change, and the new Facebook is disrupting the digital landscape.  From inking deals to provide mobile payments, to the absolute latest news (post IPO):

A team of more than 20 Facebook engineers — led by a former Google programmer — is at work on a vastly improved search engine within the site, according a Businessweek report, reported on Mashable, Friday, March 23, 2012.

The New Look and Feel of the Facebook TimelineThe new face of Facebook may be one that is barely recognizable in the next year or two.  The Facebook Timeline is now active, and promises to have individuals and companies running to their desktops to catch up with the early adopters.  In addition to the traditional (if something this new is traditional) photo, a masthead style image is now possible, furthering the brand image possibilities.

Mobile Ads, Mobile payments, Facebook Ads, Cash Transfer and Timeline are all changing the way Facebook looks to us, and the way we look at Facebook.  All of this change is moving at a pace well ahead of social media contenders.  Is all this change good?

In a video published by TED, Ideas Worth Spreading (TED.com), they highlight the changes that Facebook and Google are making and how they are affecting our search capabilities.  Eli Pariser describes the changes in his presentation entitled “Beware Online Filter Bubbles.”  http://www.youtube.com/watch?v=B8ofWFx525s

Mark Zukerburg, Co-Founder of Facebook was quoted as saying: “A squirrel dying in your front yard may be more relevant to your interests now than people dying in Africa.” 

Pariser goes on to reflect on what that statement means to how both Facebook (and Google) is changing the way we search and find information on the internet.  Facebook’s dominance of the social media platforms places a huge amount of influence on how the searches bring us information.  To explain, he cites how a searcher in Iowa may get entirely difference from a searcher in New York (any two disparate locations), using the exact keywords in their search.  The changing face of Facebook is changing the face of the internet as well.

Facebook’s dominance is better represented by the graph below, courtesy of Digital Quarters.  As you can note, Facebook has nearly as much of a share of the entire social media participation as all of the others combined.  A 95% share is nothing to ignore.  As Facebook continues to evolve, the entire social media landscape, as well as the internet itself is subject to recurring change.

The New Look and Feel of the Facebook Timeline

The feel of Facebook may or may not seem any different, but change is always constant, so time will tell how much of a positive or negative impact Facebook will have on itself.

The algorithmic editing that is apparent in Facebook’s monitoring of the fan pages is remarkable, in case you were unaware. And, like Google, they are literally altering the look and feel of what we see on our pages.  The above stated video was filmed in February of 2011, and is not a well known video to the 800 million Facebook users.  At the time of this writing, there have been only a little more than one half million YouTube views. That is less than 0.07 (7/100 %) of all users.  Facebook and Google are not the only ones experimenting and altering the search findings. Huffington Post and Yahoo are also personalizing the search experience.

All of this is changing the face of the internet, and the new face of Facebook is just the start.

What do you think, is change good?

 

 

 

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What Can You Delegate This Week? Event Management!

Webinar, Teleclass & Event Management

What Can You Delegate This Week? Event Management!Do you have an upcoming event, conference, teleclass or webinar? We can assist you with all aspects of your event management including planning, organizing, registration and even marketing!

To manage an event successfully there are a number of things to consider regardless of whether your event is being held at a brick and mortar location or is web-based. The basics involve planning, marketing, guest lists, registration, custom websites or squeeze pages, payment processing and follow up surveys. Proper event planning and management can prevent last minute glitches and ensure smooth sailing from start to finish. We are here to help you create and plan successful events. Call us today to schedule your next event promotion!

Interested in Webinar, Teleclass or Event Management?

Call or email your assistant today! Remember that we work as a team, so don’t worry if event management is not your assistant’s area of expertise. They can reach out to one of their teammates to assist you, ensuring the highest quality of support.

What Can You Delegate This Week? Event Management!

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‘Who You Gonna Call’ To Do Your Social Media (and other marketing tasks) When You Just Can’t Find the Time?

Who You Gonna Call To Do Your Social Media (and other marketing tasks) When You Just Can’t Find the Time?There are so many tasks a small to medium sized enterprise must accomplish; there is no wonder why burnout happens so frequently.

Ghost Busters will not save you, so let’s take a moment for a reality check.   Not every aspect of business, let alone the marketing and advertising, can be accomplished in-house.  If you have a small staff, the expectation to accomplish everything that is critical to success is unrealistic. Consider a VA.

Today’s marketing, inbound marketing rather than message pushing, and takes ongoing attention and a large amount of effort.  This one area is often tackled by someone in the office that likes spending his or her time on Facebook and Twitter, but does little to nothing with the company web site.  Search Engine Optimization, social marketing, an interactive web site and calls to action are all parts of the inbound marketing concept, yet few non-marketing or administrative professionals have a clue.

Most virtual assistant firms offer a wide variety of services, such as web site development or re-design, copy-writing services, social media updates, email marketing and a plethora of other services.  Affordable pricing is a core component of their offerings, particularly due to the competitive nature of the marketplace.

As for marketing services, a static web site that is utilized for little more than a brochure is like a billboard in the desert.  If someone happens to find it by accident, your message gets viewed.  That is part of the purpose of social media activity, sending visitors to your site.  It is time consuming, yet important if you want to “get found.”  Social media, website modifications and calls to action for downloading free content to generate leads is as important as coming to work. It has to happen daily if you want to make an impact.

Here is where a Virtual Assistant comes in oh so handy.  VA’s can alleviate you or your team from the routine.  For website re-design, social media marketing assistance and the creation of eBooks to market your business, the right Virtual Assistant firm has all of these skill sets at their disposal.  VA organizations have flexible staff on hand to manage a lot of the tedium you are presently dealing with.

A better situation at such a reasonable cost, cannot be found.  Considering the fact that you have no tax liability, social security costs or worker’s compensation overhead is a bonus.  Hiring a full service virtual assistant firm for one task will quickly grow to considering them an off payroll solution to a sizable amount of duties, enabling you to do what you do best; lead your company toward revenue goals and sustainability.

Delegation through virtual assistants is the single most efficient way to get more done with less time. Think of delegation as a means of sorting tasks.  The A list tasks receive the most attention, and the B list tasks get what is left over in time and personnel resources.  This leaves the C task list ignored most of the time, but it no longer has to be so.  Contracting a virtual assistant firm is the perfect solution to limited budgets for personnel.  They pay for themselves through efficacy and the surge in productivity.

Consider hiring a Virtual Assistant today!

Interested in speaking with Today’s Admin about working with one of our talented assistants?  Call us at (888) 884-3586 or schedule a consultation.

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How to Avoid Non-Stop Inertia

How to Avoid Non Stop InertiaLet us face the facts.  The economic storm has all of us doing more with less. Less staff, less supplies, more demands and expected output.  Ivor Southwood, author of Non-Stop Inertia, equated life in general to be a life of drudgery, often without meaning because the level of expectation was so high.  There seemed little outlet for frustration, yet expectations beyond realistic. The pace of business is escalating at such a volume that non-stop inertia is taking over.   Is your company or business suffering from a similar outlook?  The answer is at hand.

Virtual assistants (VA’s) are contractual staff members that can minimize the workload of the routine, mundane or time restrictive activities so that more productive or revenue generating tasks can be handled internally.

Wikipedia states, “Typically 5 years of administrative experience in an office is expected at such positions as executive assistant, office manager/supervisor, secretary, legal assistant, paralegal, legal secretary, real estate assistant, information technology, et cetera.

In Non-Stop Inertia, Ivor Southwood analyses the role of virtual assistant as the epitome of the contemporary phenomenon of precarious work. Through this mode of employment, which combines supposed flexibility and autonomy with actual lack of human contact, “home itself becomes a kind of non-place in which we are all either willing or reluctant jugglers.” (Taken from book).  What that boils down to is this; I take it to mean only one thing.  Virtual Assistants are the wedge to fill any gap, without adding to headcount.

You get much more than you expect when you rely on a VA with whom you have developed a relationship.  Virtual assistants (especially at Today’s Admin!) can be indispensable, lending professionalism, discretion, brand protection and administrative support, among many other things.

At Today’s Admin, we are proud to provide a broad array of services, far beyond mere administration.  In addition to administrative and executive support, we provide original content creation, web site development and upgrades, email marketing, social media marketing, and much more.

I encourage you to contact us for a no obligation consultation. We’ll provide an audit of your current situation and identify where we can help.  Call us today (888) 884-3586 or click here to get started right away!

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The Key to Effective Delegation

The Key to Effective DelegationIt has been said by many that the key to success is delegation of tasks and responsibilities. Business leaders of large and small enterprises know the value of delegation, yet lack the necessary principles of delegation, so they take on far too many tasks under the guise of “if you want anything done right, you have to do it yourself.” Today, in the middle of an economic storm, delegation is a more important leadership task than ever before.

The following is an excerpt from the book, The Entrepreneur’s Bill of Rights, by DJ Dunworth:

The question of whether to delegate or not is often considered a personal choice of many managers. In reality, there is no choice. “If one is to be a successful manager at your company, delegation is a necessity.” A basic principle of organizational management states that enough authority shall be delegated to a manager to take the necessary action(s) for accomplishing an objective.

Principles of Delegation

In any situation or organization department, the principles of delegation are unwavering:

  • In the accomplishment of an objective, one must select the appropriate individual(s). Be sure to select someone capable of performing the task under typical circumstances and the period involved.
  • Employees and/or contractors need to be effectively trained to ensure they “have what it takes” to be contributing toward accomplishing the objective in question.
  • Ensure they understand the parameters of the objective, providing them with both the authority and the understanding that they are accountable.
  • All parties should agree on the scope and specific results to be achieved, as well as the performance standards for a successful completion.
  • Use fairness in delegation; delegate both enjoyable and difficult tasks evenly.
  • Ensure that all subordinates/contractors are trained and have the necessary skills to be successful.
  • Establish timely yet achievable goals with enough time allotted to achieve the goals satisfactorily. Nothing is more demotivating than to be assigned a goal without enough time to achieve it.

Every manager delegates (or doesn’t) differently. Sometimes delegation is necessary to further develop an individual for future responsibility, but often delegation is needed to simply get more done. Most weakly trained management personnel take far too much responsibility on themselves, rather than delegating tasks to subordinate employees. This is primarily out of either fear of failure, or a matter of control. They fail to realize that accomplishing tasks and objectives through others is the basic role for which they were hired.

A simple way to identify tasks and objectives for delegation is to merely develop a prioritized list. Once written, re-evaluate the entire list and place them in A, B, and C categories. A manager may wish to keep the A and B tasks, and delegate the C, or less important tasks. This may be fine in the early stages of management, but may prove to be an unreliable method long term. However, for the sake of this article, let us presume the less favorable, less critical tasks can be delegated, using the aforementioned principles. One rule to remember is to follow up on what is delegated, thereby ensuring the completion of tasks, minimizing personal time spent on these tasks, and communicating to others of your trust in them.

Today’s Admin is a Virtual Assistant firm providing an affordable way for entrepreneurs to get more done effectively and efficiently. Call us today to learn more about how we can help your company run more efficiently.

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Why Should You Hire A Virtual Assistant?

Why Should You Hire A Virtual Assistant?You will find that that you can get more done by adding something missing in your company. Regardless of size, there is always a project, deadline or urgent matter that puts stress on the organization. Too many of those situations demotivate staff, lower productivity on day-to-day operations, and can lead to customer dissatisfaction, should the deadlines slip. Virtual Assistants are much more than administrative support personnel. VA’s not only perform routine tasks so that you can focus on day to day business without worrying about the little things, they are experts in many segments of today’s marketing trends.

Good virtual assistant firms (like Today’s Admin) have resources at the touch of a button, such as REAL SEO experts, copywriters, ghostwriters, web design; content marketing, video and audio marketers and more. It is truly cost prohibitive for most small and medium sized firms to employ this many experts and still make a profit, considering salaries, benefits, physical plant expense, and general overhead. A virtual assistant has an entire stable of professional individuals and companies on retainer to make them available at a moment’s notice.

Consider the time and attention Social Media takes. Did you know that virtual assistants can provide frequent blogging or Facebook and Twitter updates for you? What about the valuable content marketing information? A good virtual assistant service has ghostwriters available to write about any topic, deliver finished articles with a twenty-four turnaround, while offering affordability.

Traditional marketing models are broken; customers are looking for companies to do business with that care about them. Companies that offer pertinent information that helps them to have better lives. The offering of free information, like an eBook, Whitepaper or Special Report helps customers learn about the products and services without being sold something. Creating a relationship of friendliness and care goes a long way once the buying decision is made. Customers select those firms that they feel good about, that have displayed an active interest in who they are as people. Free communication tools like these do that, but who has time to develop these? Your virtual assistant has the professionals at their disposal.

It’s true, you really can get more done with the help of a virtual assistant. By developing a relationship toward regular participation from occasional use will convince you of the ease in which you can grow your firm.

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What Can You Delegate This Week? Facebook!

What Can You Delegate This Week? Facebook!

Your company is already being talked about on Facebook — with or without you. Why not engage with your brand advocates and the conversation? A Facebook business page is a great marketing tool and enables users to interact with your business and brand in many different ways.

It is also an excellent way to distribute promotions, news and events as each post is distributed to your fans via news feed — potentially distributing your content to thousands of people on Facebook. Talk about viral marketing! We can help you to create a content strategy & plan for your Facebook business page or create and design a branded Facebook business page for your company, keeping lead conversion top of mind. Contact your assistant today to get started.

Interested in Facebook Support?

Call us today at (888) 884-3586 or schedule your complimentary consultation.

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Delegate Your Holiday Card Mailing

What Can You Delegate This Week?

Delegate Your Holiday Card MailingHoliday Card Mailing!

Do you find yourself waiting until the last minute to send out holiday greeting cards for your business? Delegate your card mailing this year and make sure your customers, prospects, employees & vendors receive their cards in time for the holidays!

At Today’s Admin, we can assist you will all aspects of your holiday mailing:
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  • Custom Card Printing ($0.35 – $0.75 per card)
  • Custom Envelope Printing
  • Mailing List Organization & Cleanup
  • Customized Messages
  • Mail Merges
  • Purchasing Postage
  • Label & Return Label Printing
  • Signing, Addressing, Stuffing & Mailing Cards

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Your assistant will be happy to help you with any and/or all of the tasks listed above. Need help with your family’s holiday mailing as well? No problem, we are happy to help with that as well!

Interested in Holiday Mailing Support?

Call us today at (888) 884-3586 or schedule your complimentary consultation.

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Delegate Your Search Engine Optimization

What Can You Delegate This Week?

(SEO) Search Engine Optimization!

Delegate Your Search Engine OptimizationWhere does your website rank on Google, Bing, Yahoo and other leading search engines for the keywords that you would like to target? Are you paying for visitors to your site with services such as Google Adwords or reaping the benefits of organic (free) traffic from a well optimized site? Search Engine Optimization

According to Wikipedia, search engine optimization (SEO) is the process of improving the visibility of a website or a web page in search engines via the “natural” or un-paid (“organic” or “algorithmic”) search results. In general, the earlier (or higher ranked on the search results page), and more frequently a site appears in the search results list, the more visitors it will receive from the search engine’s users.

Not sure how your page ranks? Let us run a complimentary SEO report for your website. We will show you where your page ranks for the keywords you are targeting, how your site is viewed by search engines, potential problems, and a variety of ways you can improve your ranking.

Interested in Search Engine Optimization?

Call us today at (888) 884-3586 or schedule your complimentary consultation.

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